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Looking for an internship in event planning? I have loved working for Conference Services for the past 3 summers. I have worked with groups such as Teach for America, RoboCup, Yellow Jacket Football Camps, and numerous other programs.  I have grown as a person and as a professional. I have loved learning about the in’s and out’s in conference planning at a collegiate level. I know you would enjoy working for them too.  Here is a picture from this past summer. Our team motto is “Work hard, play harder” and therefore we always take a break during the summer to play Volleyball and Kickball. Needless to say we have a ton of fun.

Check out the internship job description and information for application. Let me know if you have any questions or want to know more about my experience. Here is the Job posting:

Program Profile:
The Georgia Institute of Technology Office of Conference Services looks to add up to two interns to their staff of 4 full-time professional, 1 Graduate Assistant and 20-30 seasonal student staff.

Georgia Tech offers the finest collegiate facilities and services in the country to our clients and guests. Georgia Tech’s location in trendy midtown Atlanta makes it convenient to Atlanta’s finest cultural, recreational, and entertainment amenities. During the 2009 conference season, we played host to over 50 summer programs, including Teach For America, a 600-person training institute on campus from early June until late July; the National Puppetry Festival, and Diakonia World Assembly, both bringing in over 300 guests from all around the world.

The 2010 summer is expected to be our biggest ever, highlighted by the return of the 3,500 attendee National Law Enforcement Explorers Conference. Although we will be hosting many returning programs such as Teach for America, we look forward to a summer full of many new, challenging and exciting programs.

Internship Summary:
Intern will be exposed to all aspects of conference, seminar and camp coordination in a collegiate housing environment. Intern will receive a comprehensive overview of the Department of Housing’s conference services operation and how it interfaces with numerous other departments on campus. Applicants with a sincere motivation to learn about collegiate conference services and desire to make an impact need only apply.

Criteria for Student to Meet:
• Student with a 2.3 GPA or higher and good academic standing;
• Undergrad sophomore or higher need only apply;
• A major in Hospitality, Communications, Marketing, or Business Management preferred, but not required;
• Flexible summer schedule free of classes, vacations, and other commitments.

Primary Experiences:
1. Transition of building inventory between Residence Life and Conference Services
2. Daily operation and development of the summer conference program
3. Public relations with conference clientele and guests
4. Logistical planning and implementation of select summer camps/conferences/ and lines of business.
5. Utilization of conference management software
6. Housing building preparation
7. Key control and inventory
8. Conference group registration and check-in/check-out procedures
9. Monitor and trouble-shoot conference events
10. Shadowing and collaboration with professional staff

Specific Project Samples:
1. Participate in the student staff training and evaluation process
2. Evaluate, revise and implement student staff training and development program
3. Meet needs of conference clients through facilitating check-ins and outs, event management, acting as a liaison between campus and non-affiliated service providers, etc…
4. Contact and meet with clients, departmental schedulers and decision- makers, and housing custodial and maintenance staff
5. Planning and implementation of housing related arrangements for various conference groups
6. Implementation and monitoring of long-term lodging programs
7. Coordination with Freshman Orientation program
8. Personal preference project(s) expressed by Intern

Learning Outcomes:
1. Value of a conference operation within the Housing Department and Auxiliary Services
2. Value of establishing and maintaining partnerships with the numerous campus departments and personnel
3. The importance of clear and accurate communication
4. The extent of pre-planning required and effective use of timelines
5. The importance of exceeding expectations of conference clients and guests
6. Uncut, real-life, hands-on exposure behind-the-scenes of a summer conference operation
7. Training and in-depth use of Kinetics Solutions conference software program

Application Requirements and Timeline:
Please submit cover letter, resume’ and at least two references by February 1, 2010 to Successful candidates will be notified regarding an interview no later than February 8.

Opportunity Range:
Immediate thru Summer:
March 1 – August 13, 2010
Will consider slightly altered start dates

Stipend-Amount dependant on date range and experience;
Single-occupancy room in a Georgia Tech lodging facility (summer only)

Internship Site:
The Georgia Institute of Technology
871 McMillan Street
Atlanta, GA 30332-0550

Department of Housing/Conference Services

Internship Supervisor:
Dan Dykstra, Director of Conference Services

Web Site:
Georgia Tech Conference Services

Please call Conference Services at 404.894.2469


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